There are many ways to digitise your invoices and the best, in our opinion, is to start with the original purchase order(s) related to each invoice. Why’s that? Well, for starters, by comparing the original purchase order with the actual invoice you can easily identify

  • Errorenous quantities or missing products
  • Substitutes that perhaps weren’t communicated
  • Price changes
  • Discounts & promos
  • Unexpected charges e.g. case breakage fees and delivery charges because your order was below minimum

This does, of course, require you to keep a live record of what was ordered. There are other benefits to this including tracking orders that have been delivered and keeping track of estimated spend as you go.